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ExakTime Mobile Permissions And What They Do

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The security role page offers numerous permissions for ExakTime Mobile that allow your employees to do more than just clock in/out. They can send photos with field notes and even clock in/out for others.

Accessing Security Roles

To access Security Roles, go to Manage in the Menu Bar and select Security Roles.


You will be brought to the default security roles for ExakTime Mobile. Selecting any default (except Administrator) or custom role allows you to enable/disable ExakTime Mobile permissions towards the right.




Cloud Service - A setting for legacy software/products that can be disregarded at this time.

Clock In and Out for Other Employees - Clock in/out for other employees.

  • Edit Clock In and Out Time - Adjust the date/time for the employee they are clocking in/out. This cannot be set to a future date/time.

Edit Time Records - Edit unsent time records made on the device from the History tab.

Crews and Groups - Created/adjust crews and groups on the device. These changes may be overwritten if the crews and groups are made within ExakTime Connect.

View SiteHub - View SiteHub data containing recent activities such as field notes about the location, recent clock ins, directions through your phones navigation app, and nearby restaurants.

  • Show Wages - Show the sum of the current hourly wage of employees clocked in to a location. (This is not a total of the hourly wages on the job so far, just the hourly wage sum at that moment)


Field Notes - Create field notes on the device in hand.

Employees - View the employee list from the Manage screen and add new employees.

Equipment - Create new equipment and track equipment use when clocking in. For more information about this option, please refer to: In-Depth: Equipment

Expenses - Create expenses on the device in hand. For more information about this feature, please refer to: In-Depth: Expenses

Locations - View the location list from the Manage screen, add new locations, update the GPS coordinate associated, and navigate to the location using your device's navigation app.

Cost Code - View the cost code list from the Manage screen and add new cost codes.


My Schedule - Allow employees to view their schedules and others.

Who is Clocked In - View a list of who has used your device to clock in and allows access to Team View. The list will clear itself out after 12 hours. Team View will update based on the employees clocking in/out on any ExakTime Mobile device connected to the internet.

How long has someone been clocked in - Let employees know how long they have been clocked in.

Time Card - Allow employees to review their time and others.

Time Record History - View the time records created on the device in hand from the last 14 days.

Own GeoTrakker Data - Review your own GeoTrakker data.

Other Employees' GeoTrakker Data - Review others GeoTrakker data.


Take a photo when clocking in or out with the front-facing camera.

GeoFence Clock In

GeoFence restrictions are upcoming features for ExakTime Mobile to help prevent employees from clocking in to the wrong location. 

No GeoFence warning or restriction - Enabled by default. An employee can clock in to any location they want to, regardless if they are not within the vicinity or not.

Warn employees when clocking in outside Geofence, or if Geofence is unknown - The employee will receive a warning if their device plots them outside the GeoFence for their selected location or if there is no GeoFence for their selected location.

  • Require employees to add a comment when clocking in outside GeoFence - In addition to the warning from above, the employee will need to enter a comment that will appear on your time cards to further review.

Restrict employee clock in outside known Geofence - If an employee's device places them outside the GeoFence of a location, they will not be able to clock in to their selected location. 


Track the movement of the employee based on the location data from the mobile device. For more information regarding GeoTrakker, please refer to this article: In-Depth: GeoTrakker

Time Card Approval

Can approve own time card - The employee is able to approve their own time card from ExakTime Mobile.

Can approve time cards that have exceptions - The employee can approve their own time card from ExakTime Mobile even if there are exceptions such as incomplete time records.


For more information regarding ExakTime Mobile Security Roles, please refer to the following article: In-Depth: ExakTime Mobile Security Role

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