Getting Up to Speed with ExakTime Connect

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Commonly referred to as TimeSummit or simply ExakTime, ExakTime Connect is our primary cloud-based time tracking software. The cloud-based effectively replaces our older, locally installed TimeSummit Enterprise and TimeSummit Professional software.

Requirements

Like other software, there are minimum requirements that must be met in order to use the system. ExakTime Connect is a website thus in addition to the requirements below, you'll need to have access to the internet and a browser. Officially, we do not have a recommended browser; however, users have found Google Chrome and FireFox to be preferable. 

Recommended Internet Speed

For the ideal ExakTime Connect and AccountLinx experience, we recommend 10 Mbps download and 3 Mbps upload.

Processor

1.8 core 2 duo or faster processor; 3 GHz or faster processor recommended

Memory

2 gigabyte or more; 4-gigabyte (GB) or more recommended

Operating System Requirements

  • Windows 10 (64-bit or 32-bit)
  • Windows 8 (64-bit or 32-bit)
  • Windows 2012 Server or 2012 Server R2 or newer (64-bit or 32-bit)
  • Windows 7 (64-bit or 32-bit)

Notable Exclusions

  • Windows 8 RT is not supported
  • Windows 2000 is not supported
  • Macintosh users will need to install a compatible version of Windows using Boot Camp, Parallels, VMWare Fusion, or virtualization

Accessing ExakTime Connect

If you need to setup your ExakTime Connect account from scratch, see our guide: How To Create Your ExakTime Connect Account

Accessing ExakTime Connect must be done through your company's unique URL. Typical formats for company URLs are yourcompanyname.exaktime.com where "yourcompanyname" could be anything and would have been specified during setup. URLs directly access the login page which require an email and password combination. There should always be at least one administrative login available; ExakTime Connect attempts to actively prevent the deactivation of admins unless done so by another administrator.

If you do not have login credentials, an ExakTime Connect Administrator (users with Administrator permissions within the software) or someone with equivalent permissions within your company will need log in. See the following guides for using Security Roles, giving access, and creating additional administrators:

Breaking Down ExakTime Connect

Dashboard

Consider this to be your company at a glance. The Dashboard provides a System Status to let you know when we may be undergoing maintenance or experiencing service disruptions, a Favorite Reports section if you need to quickly run a report you've marked as favorite, Quick Add Links so you can add Employees, Locations and other entities without having to navigate to the Manage lists, and a Support widget with links to our help guides and feedback area.

You'll also see a ticker that shows how many employees are clocked in. This number updates based on the number of IN punches that exist on the Time Cards for the given day that do not have a corresponding  OUT punches. Beneath it, you can flip through Locations seeing who is clocked in and the weather based on Bing information for that area.

The Dashboard also lists the Company Setup Code for activating ExakTime Mobile and SyncCenter. Lastly, you can view Field Notes that have synced from devices in the field.

Time Cards

This section lets you view time record data in line item format.

  • My Time Card - Displays the time card of the user signed in only. Like the Time Card Detail page, this provides an in-depth look at the time record information including daily and date range totals. 
  • Time Card Summary - Provides an overview of the Time Cards at a glance. Also shows time that has been quarantined due to Approvals or Closed pay Periods. For more information, see: In-Depth: Time Card Summary
  • Time Card Detail - An in depth look at time records for all employees; able to sorted by Locations. For more information, see: Time Card Detail Walkthrough
  • Bulk Time Entry Use bulk time entry to add a single time record to multiple employees. You can edit or remove the time on individual employee time cards after adding. For more information, see: How to Add Time with Bulk Time Entry

Schedules*

Hub for all things related to the Scheduling system.

  • Today's Schedules - See who is scheduled for today separated by those who clocked in early, on time, late, or never showed up. 
  • My Schedule - Show scheduled shifts assigned to the logged in User
  • Manage Schedules - Add, edit, or delete schedules for Employees

For additional information on Schedules, see: In-Depth: Schedules and How To Clock In to a Schedule

* = Not available by default

Reports

ExakTime Connect features a wide bevy of Reports at your disposal to pull information in a reader-friendly format. This can be anything from a report that list all the active employees for given date range to an in-depth break down of an employee's time records for a whole year.

For more information regarding reports, please refer to the following guide: Reports Walkthrough

Manage

Hub for managing nearly all facets of ExakTime Connect functionality. Here you can add, edit, and deactivate Employees, Locations, Cost Codes, Security Roles and many other entities. For more information on the following items, see the guides below:

Tools

A set of utilities that may not always be needed for completing payroll, but are useful for company housekeeping.

  • Map View - Show punches on a map based on their coordinates as well as GeoTrakker crumbs
  • Field Notes - A grid view showing all synced Field Notes
  • ExakTime Forms Viewer - View Employee Form responses for a given date range
  • Time Card Form Response Selector The form response selector allows you to choose the ExakTime form questions you want available in the column manager for time card views. Questions that are available in the column manager can be added to the time card grid. Employee responses to the questions are displayed along with clock in and out information.
  • Expenses - Manage and view expenses
  • Import - CSV importer for adding Employees, Locations, and Cost Codes
  • Collection Details - A detailed activity log complete with a list of recently synced devices and punches as well as unedited times and JobClock Collection dates.

Help

  • Getting Started - A quick link to our "Getting Started" help guide
  • Support Site - A link to the landing page for our support guides including a search bar and commonly used guides
  • Remote Assistance - A tool for getting connected to a Tech Support when they prompt for remoting into your machine
  • System Status - System status page to stay update with any service disruptions
  • Privacy Policy - A link to the ExakTime Privacy Policies detailing how we use collected information

Give Feedback

A place to leave feedback on your ExakTime Connect experience including a feature request forum to add requests for functions you believe would be beneficial within ExakTime Connect.

Refer

Invite a friend to join the ExakTime family and receive rewards for those who purchase!

Additional ExakTime Software

ExakTime Connect handles the primary time tracking features; however, to help you with the day-to-day operations and payroll, we offer a few additional resources that seamlessly work with Connect to streamline many workflows.

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SyncCenter

Available to Connect and Legacy customers, SyncCenter collects records from FastTrakker Pros and syncs it to the user's ExakTime Connect database or TimeSummit database. It was formerly known as SyncCenter II and is a replacement for RemoteLinx. It uses a simplistic user interface similar to ExakTime Mobile. For more information, see: Installing SyncCenter or SyncCenter for ExakTime Connect

ExakTime Mobile

ExakTime Mobile is a smart phone solution to the standard Clocking IN/OUT process allowing employees to make punches on the go and sync to ExakTime Connect directly from their phone. It's best to think of this as a mobile JobClock rather than a mobile version of ExakTime Connect, although they do share some similar functionalities. We've added several new features to ExakTime Mobile like the ability to see Time Cards and enter expenses directly from the device.

For Information, see: In-Depth: ExakTime Mobile

AccountLinx

To help with exporting information from ExakTime Connect and importing into your accounting package, we offer a supplemental software called AccountLinx.

AccountLinx connects directly to your ExakTime Connect database to pull time records and readies them for export based on your accounting package.

In order to export, you must select an Exporter compatible to your accounting package. AccountLinx offers a wide variety of compatible exporters and direct connections to accounting packages including QuickBooks, Sage, and Paychex as well as a raw text exporter capable of producing a .csv for simple importing.

SyncLinx

Creating every Employee, Location (Job), or Cost Code (work, tasks, activity) from scratch can be a tedious task depending on quantity. ExakTime offers SyncLinx, a software that allows users to pull the aforementioned information from their accounting packages into ExakTime Connect to assist with populating the employee, location, and cost code lists.

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